How I Use Block Scheduling to Structure My Days

Hello, and welcome back! How’s distance coaching/teaching been going for you?

I feel like I’m finally starting to get my groove with all of the distance learning things (now that school is almost over, geez!). And just like you, I’ve been adjusting to new technology, new schedules, new expectations, and establishing a “new normal” work-life balance.

Today I thought I’d walk you through what my schedule is currently looking like and how I’m managing my time, so my days don’t turn into one big blursday (ha!). Let’s get started!

Distance Learning

So the main strategy I’ve used to help give structure to my days and weeks is…block scheduling or time blocking. Time Blocking! It’s pretty amazing when you put it to good use. Jordan Page at Fun Cheap or Free has a great blog post I recently revisited that got me energized to use the time blocking strategy during these distance learning days.

Let me start by giving you an overview of how I’ve set up my distance learning blocks/schedule.

I created this schedule given the guidelines provided by our school, but I was also able to “bundle” my instructional time to all be in the morning which works better for me.

Since I’m nearing the end of the school year, I’ve also done some planning ahead for what I want my summer time blocks to look like. You’ll see they look very similar to what my current blocks look like! I just switched out the “teach” block with work I’ll be doing for myself…working on my blog, as well as keeping up with the FIVE classes I have signed up to take this summer!

Summer Block Schedule

OK. Now that you have the overview in mind, I’ll give you a closer look at what’s happening in each of my blocks.

And as we take this walk through be thinking about how you might structure your own time blocks!

I’m a morning person, so my morning block is a big chunk of my day…and my favorite! I’ve structured this time so I’m able to work on my priority projects and also get myself set-up and energized for a great teach from home day.

Next up, is my “Teach” block. As I mentioned, I was able to bundle all of my student instructional time to be during this block which has really worked well. My instructional time includes daily crew meetings with students, one-on-one instructional support time, as well as small group instruction.

I’ve been working from the kitchen table which has been just fine. I set up all of my supplies…laptop, Time & ToDo Planner, weekly work-box, water bottle and I’m ready to go!

After teaching and before planning meetings I make time for a tea break with my favorite work from home buddy…Sombra! (Luke is holding up a treat for him to pose for the pic, so he’s looking very serious :)

For my morning meetings:

  • Every day I meet with the third grade team for planning and check-in’s.
  • And on Tuesdays, I meet with IDT. This is our instructional design team. We’re currently getting started on work planning for next year.

Oh, and as far as coaching goes, my primary focus during this time has been on teaching. Lynsey (math coach/teaching partner) and I have been able to collaborate to share and present ideas with teachers for how to structure their small group instruction. Otherwise, coaching has really taken a back seat. Depending on what next year looks like, distance/virtual coaching is something I’m really going to need to wrap my brain around!

Instructional Coaching

After a morning of teaching and a few meetings, it’s time for my “Plan & Meet” block. First, I’ll stop and have some lunch. One positive about working from home is that Luke and I have been able to have lunch together every day. He has always worked from home, though my being here to make him something to eat has been a treat!

After lunch I’ll work on any planning related tasks, and I’ll take another look through any emails that have come in.

In the later part of the afternoon, I often have various meetings. A few this past week have included:

  • Interviews
  • Planning for coaching next year with our principal
  • Planning for the new interventionist roles for next year
  • Meeting with our new interventionists (I will start next year as a mentor for this team)
  • Leadership Team
Instructional Coaching Distance Learning

Next up, is my “Personal” block! First, I’ll head out and take Sombra for his afternoon walk so we can both get some fresh air. I’ve been working hard during the day so I may also make a cup of tea and catch up on a book I’ve been reading.

Distance Learning Instructional Coaching

And then lastly, it’s time for my “Evening” block. I’ll make some dinner, clean up the kitchen, and pat myself on the back for a job well done today. After all that is done, Luke, Sombra and I will snuggle up and either watch a show together OR I might just jump straight into bed with my book! (Yes, I do go to bed quite early :).

Instructional Coaching Dinner

A few additional tips for time blocking your days:

  • Color code your planner/calendar -> I like to draw colored lines in my Time & ToDo Planner to help me stay visually on track throughout the day (ps – 2020-21 planners are coming soon!)
  • I also LOVE to use checklists for routine or recurring tasks during each of my blocks. For school I have been using Google Keep. And for home, I keep a laminated checklist in my planner.
Time Blocking Distance Learning

Phew, we made it! That was fun, huh? I know I love a good day in the life post.

I hope I have given you some ideas for how you might integrate time blocking into your own time management system. Whether this week, this summer, or even next year, give it a try!

As always, thanks for taking the time to hang out with me today and I will talk to you soon!

One Response to “How I Use Block Scheduling to Structure My Days”

  1. Dr. Gloria D. Winkler May 22, 2020 at 9:22 am #

    This was very interesting and helpful!!

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